Oracle Software Asset Management Guide

Oracle Software Asset Management Guide

What is Oracle Software Asset Management designed properly and managed by the right people that will save enterprises millions of dollars?

In this article, we will talk about what Oracle SAM is and what tools to use and give you a roadmap for how to implement this in your organization.

The short answer:

  • Oracle software asset management involves tracking and managing the use and deployment of Oracle software within an organization.
  • Effective Oracle software asset management can help organizations reduce costs, improve efficiency, and mitigate risk.
  • There are several tools available that can help organizations manage their Oracle software licenses, including Oracle License Management Services and third-party tools such as Flexera Software Asset Management.
  • The benefits of Oracle software asset management may include improved cost control, enhanced compliance, better resource allocation, greater visibility and control, and improved security.
  • A roadmap for implementing an Oracle software asset management program may include determining the scope of the program, conducting a software audit, establishing policies and procedures, implementing a license management tool, monitoring and reviewing, and continuously optimizing.

The long answer

What is ITAM?

ITAM stands for Information Technology Asset Management. It is the practice of managing and optimizing the procurement, deployment, maintenance, disposal, and inventory of an organization’s information technology (IT) assets. These assets may include hardware, software, and related services.

Effective ITAM can help organizations reduce costs, improve efficiency, and mitigate risk by ensuring that their IT assets are used effectively and efficiently and that they are in compliance with relevant laws and regulations. ITAM may involve activities such as tracking and managing software licenses, maintaining an inventory of hardware and software assets, and disposing of assets in a responsible and secure manner. It may also involve working with other teams or departments within an organization, such as finance, legal, and procurement, to ensure that the organization’s IT assets are managed effectively.

What is Oracle software asset management?

Oracle software asset management is the process of tracking and managing the use and deployment of Oracle software within an organization. It involves keeping track of the number of Oracle licenses an organization has, ensuring that the organization is in compliance with its Oracle license agreements, and managing the use of Oracle software to optimize cost and performance. 

Effective Oracle software asset management can help organizations avoid overspending on software licenses, reduce the risk of non-compliance with license agreements, and ensure that they are using their Oracle software in the most optimal and cost-effective way possible.

What kind of software does Oracle make?

Oracle makes a wide range of software products, including database management systems, enterprise resource planning (ERP) software, customer relationship management (CRM) software, and supply chain management (SCM) software.

Some of the key software products that Oracle offers include:

  • Oracle Database: a relational database management system (RDBMS) that is widely used by businesses and organizations around the world to store, manage, and analyze data.
  • Oracle Fusion Applications: a suite of ERP, CRM, and SCM software products that help organizations automate and manage their business processes.
  • Oracle Cloud: a cloud computing platform that offers a range of services, including infrastructure as a service (IaaS), platform as a service (PaaS), and software as a service (SaaS).
  • Oracle E-Business Suite: a suite of ERP software products that helps organizations manage their financial, human resources, supply chain, and other business processes.
  • Oracle PeopleSoft: a suite of enterprise software products that helps organizations manage their human resources, financial, and supply chain processes.

Which license management tools are available to manage Oracle software?

Tools available that can help organizations manage their Oracle software licenses

  1. Oracle License Management tools (LMS scripts): This is a set of tools and services offered by Oracle that helps organizations track and manage their Oracle software licenses, optimize their use of Oracle products, and ensure compliance with their license agreements. We and other Oracle licensing experts can analyze the results of these audit scripts.
  2. Flexera Software Asset Management: This is a third-party software asset management tool that can be used to manage Oracle software licenses, as well as licenses for other software vendors. It helps organizations track their software assets, optimize their license usage, and ensure compliance with their software agreements.
  3. Aspera SmartTrack: This is another third-party software asset management tool that can be used to manage Oracle software licenses, as well as licenses for other software vendors. It provides a range of features, including license compliance tracking, license optimization, and software asset inventory management.
  4. Snow Software Asset Management: This is a software asset management tool that can be used to manage Oracle software licenses, as well as licenses for other software vendors. It provides a range of features, including license compliance tracking, license optimization, and software asset inventory management.

Benefits of Oracle software asset management:

  • Improved cost control: By tracking and managing the use of Oracle software, organizations can ensure that they are not overspending on software licenses or using more licenses than they need. This can help organizations reduce costs and optimize their budget.
  • Enhanced compliance: By tracking and managing their Oracle software licenses, organizations can ensure that they are in compliance with their license agreements and avoid potential legal and financial risks.
  • Better resource allocation: By understanding how their Oracle software is being used, organizations can allocate their resources more effectively and ensure that they are using their software in the most optimal and cost-effective way possible.
  • Greater visibility and control: Oracle software asset management can provide organizations with greater visibility and control over their software assets, enabling them to better understand and manage their software usage.

Roadmap for implementing an Oracle software asset management program:

  1. Determine the scope of the program: Identify which Oracle software products and licenses will be covered by the program, and define the goals and objectives of the program.
  2. Conduct a software audit: Conduct a thorough inventory of the organization’s Oracle software assets, including the number and type of licenses, the number of users, and how the software is being used.
  3. Establish policies and procedures: Develop policies and procedures for managing the organization’s Oracle software assets, including guidelines for software procurement, deployment, and disposal.
  4. Implement a license management tool: Choose a license management tool that is appropriate for the organization’s needs and implement it to track and manage the organization’s Oracle software licenses.
  5. Monitor and review: Regularly monitor and review the organization’s Oracle software usage and license compliance to ensure that the program is running smoothly and achieving its goals.
  6. Continuously optimize: Continuously optimize the use of the organization’s Oracle software assets to ensure that they are being used in the most cost-effective and efficient manner possible.

How can we help?

Our Oracle software asset management service includes the following components:

  • Oracle licensing assessment: We will review your organization’s current Oracle license agreements and usage to identify any potential compliance issues or opportunities for optimization.
  • Contract analysis: We will analyze your Oracle license agreements to ensure that you are fully aware of your rights and obligations under the agreements and to identify any potential risks or challenges.
  • License optimization: We will work with you to optimize your Oracle software license usage to ensure that you are using the right number and type of licenses and that you are using your licenses in the most cost-effective and efficient way possible.
  • Tool selection and implementation: We will help you select and implement a license management tool that is appropriate for your organization’s needs and will work with you to set up processes and procedures to ensure that you are managing your Oracle software licenses effectively.
  • Compliance support: We will provide ongoing support to help you stay compliant with your Oracle license agreements and ensure that you are using your Oracle software in accordance with the terms of the agreements.