How Does PeopleSoft Licensing Work?
- Application User: Licenses assigned per individual authorized to use the software.
- Employee License: Based on the total number of employees, not just active users.
- Expense Report License: Limited by the number of expense reports submitted annually.
- FTE Student License: Counts full-time and part-time students, rounded to the nearest whole number.
- Prerequisites: Some modules require additional licenses for other PeopleSoft products.
- PeopleTools: Includes restricted-use licenses for development and application management.
Introduction to PeopleSoft Licensing
PeopleSoft licensing is critical due to its intricate structure, which ensures compliance and cost efficiency. Understanding PeopleSoft licensing helps organizations optimize their usage of the software suite.
Key Takeaways:
- Four Licensing Metrics: Application User, Employee License, Expense Report License, and FTE Student License.
- Prerequisites: Some modules require additional PeopleSoft product licenses.
- PeopleSoft PeopleTools: Restricted-use licenses for various components.
PeopleSoft Licensing Metrics
Application User
- Definition: An individual authorized to use the licensed application programs installed on one or more servers, regardless of active usage.
- Practical Implications: Requires careful tracking to ensure compliance with authorized user counts.
Employee License
- Definition: Covers all full-time, part-time, and temporary employees, as well as agents, contractors, and consultants with access to the software.
- Scope and Calculation: Based on the total employee count, not just active users.
- Outsourcing Impact: Includes outsourced employees providing services and accessing the software.
Expense Report License
- Definition: The total number of expense reports submitted during a 12-month period.
- Licensing Limits and Compliance: Organizations must not exceed the licensed number of expense reports annually.
FTE Student License
- Definition: Full-time students count as one FTE; part-time students count as 25% of an FTE based on institutional policies.
- Calculation: Rounds the number of FTE students to the nearest whole number for licensing requirements.
PeopleSoft Licensing Prerequisites
Explanation: Some PeopleSoft modules require additional licenses for related products to function correctly. These are known as prerequisites.
Examples:
- PeopleSoft eSettlements: Requires a license for PeopleSoft Financials.
- PeopleSoft eSupplier Connection: Requires PeopleSoft Purchasing and PeopleSoft eProcurement.
- PeopleSoft Grants: Requires PeopleSoft Financials, PeopleSoft Project Costing, and PeopleSoft Contracts.
PeopleSoft Tools – Oracle Technology
Restricted-Use Licenses: Licensing PeopleSoft applications includes restricted-use licenses for PeopleSoft PeopleTools, which encompasses various components necessary for application development and management.
PeopleTools Editions:
- Enterprise Development: For developing internal applications, not for distribution.
- Enterprise Development Starter Kit: Limited to five named users and 20 components, for internal use only.
Licensing Components:
- Application Server: Includes Oracle Tuxedo, restricted to PeopleSoft applications.
- Database Server: Supports Oracle Transparent Database Encryption (TDE).
- Reporting Tools: Oracle BI Publisher for online and scheduled reporting.
- Search Engine: Includes HP Autonomy’s Verity Developer Kit and Oracle Secure Enterprise Search.
PeopleTools 8.54 Prerequisites, Entitled Products, and Restricted Use Licenses
Prerequisites and Entitled Products:
- PeopleSoft PeopleTools: Requires licenses for Oracle Tuxedo and Oracle Java SE for PeopleSoft applications.
- Cube Builder: Requires separate licensing for Oracle Hyperion Essbase.
Restricted-Use Licenses:
- Application Server: Limited to running PeopleSoft applications.
- Java SE: Only for use with PeopleSoft applications.
- Reporting Tools: Oracle BI Publisher is restricted to PeopleSoft applications.
- Search Engine: Includes Oracle Secure Enterprise Search solely for licensed PeopleSoft applications.
PeopleSoft Licensing – Frequently Asked Questions
Different Licensing Metrics:
- Named User License: Assigned to a specific individual, granting them access to PeopleSoft software.
- Concurrent User License: Allows a specified number of users to access the software simultaneously.
Included Tools and Functionalities:
- Oracle BI Publisher: Bundled with PeopleTools for online and scheduled reporting.
- Search Engine Functionality: This package includes HP Autonomy’s Verity Developer Kit and Oracle Secure Enterprise Search for use with PeopleSoft applications.
Use of Oracle WebLogic Server with PeopleSoft:
- Oracle WebLogic Server Enterprise Edition is provided for running PeopleTools and applicable PeopleSoft applications. It cannot be used to develop or execute non-PeopleSoft applications without a separate license.
Expert Oracle Licensing Support
Importance of Professional Support:
- Managing PeopleSoft licenses requires expertise to ensure compliance and cost-efficiency.
Services Offered:
- License Assessment: Comprehensive review of current license usage and needs.
- Optimization: Reassign or retire unused licenses and recommend necessary acquisitions.
- Contract Review: Ensure compliance with licensing agreements and address potential issues.
- Advisory Services: Provide ongoing support, training, and regular reviews to maintain an effective license management program.
By utilizing professional support, organizations can maximize their investment in PeopleSoft software while avoiding legal and financial risks.
