Peoplesoft Licensing

What is Peoplesoft?

Oracle PeopleSoft is a human capital management (HCM) software suite that helps organizations manage their employee-related data and processes. It provides a range of applications for managing workforce data, including payroll, benefits, time and labor, and talent management.

One of the primary benefits of PeopleSoft is its ability to centralize and streamline HR processes. By using PeopleSoft, organizations can manage all of their employee-related data in one place, making it easier to track and analyze workforce information. This can help improve efficiency and decision-making, as well as reduce the risk of errors or discrepancies.

PeopleSoft also offers a range of tools for automating HR tasks, such as generating pay stubs, processing benefits enrollment, and tracking time and attendance. This can help reduce the workload for HR staff, freeing them up to focus on more strategic tasks.

In addition, PeopleSoft offers a range of self-service options for employees, allowing them to view and update their personal information, request time off, and access other HR resources. This can improve communication and transparency, as well as give employees more control over their own HR experiences.

One potential concern for organizations considering PeopleSoft is the question of whether the software is being discontinued. However, Oracle, the company that owns PeopleSoft, has stated that they are committed to continuing to support and develop the software. In fact, Oracle has recently released a new version of PeopleSoft, called PeopleSoft 9.2, which includes a range of updates and new features.

Overall, Oracle PeopleSoft is a comprehensive and feature-rich HCM software suite that can help organizations manage their workforce data and processes more efficiently. While there may have been some concerns about the future of the software, Oracle has made it clear that they are committed to continuing to support and develop PeopleSoft for the foreseeable future.

Peoplesoft Licensing

When it comes to Oracle PeopleSoft licensing, it is important to understand whether the module being used is licensed per application user (individual) or per employee. Many PeopleSoft products are licensed per employee, meaning that you need to license your entire employee population. For application user licenses, you should be aware of any prerequisites and user minimums that apply to PeopleSoft.

There are several different terms that are relevant to PeopleSoft licensing, including:

• Application user: This refers to an individual who is authorized to use PeopleSoft applications, regardless of whether they are actively using the applications at any given time.
• Employee: This refers to all full-time, part-time, temporary employees, agents, contractors, and consultants who have access to, use, or are tracked by PeopleSoft programs. The number of licenses required is based on the number of employees, not the actual number of users. If you outsource any business functions to another company, all of their full-time, part-time, and temporary employees, agents, contractors, and consultants who provide outsourcing services and have access to, use, or are tracked by PeopleSoft programs must also be counted.
• Expense report: This refers to the total number of expense reports generated by the Expenses module in a 12-month period. You are not allowed to exceed the licensed number of expense reports during any 12-month period.
• FTE student: This refers to any full-time student enrolled in your institution, while part-time students count as 25% of an FTE students. The definition of “full-time” and “part-time” is based on your policies for student classification. The number of FTE students is rounded to the nearest whole number for licensing purposes.
• Monitored user: This refers to an individual who is monitored by a PeopleSoft Analytics program, regardless of whether they are actively being monitored at any given time. Named user plus or application user licenses do not cover monitored users.

In some cases, all employees must be licensed for certain PeopleSoft analytics programs, such as Human Resources Compensation Analytics. For Oracle Governance, Risk, and Compliance applications, the number of monitored users is equal to the total number of unique users being monitored by the program. For PeopleSoft Enterprise Governance, Risk, and Compliance applications, the number of monitored users is equal to the total number of unique PeopleSoft Enterprise users being monitored by the program.

Peoplesoft Licensing Codes

PeopleSoft license codes are required for various purposes, such as during a fresh install of PeopleSoft, when applying application bundles and patches, or when upgrading PeopleTools or applying a patch. If your customer already has a PeopleSoft license, you can obtain the license code from them. Otherwise, they will need to purchase a PeopleSoft license from Oracle.

Oracle also provides license codes for their PeopleSoft Enterprise product line, which unlock all modules for a specific product suite and database combination, regardless of the individual modules that are licensed. When prompted during the installation process, you will need to enter the appropriate license code. It’s important to note that hyphens included in the license code string are just to make it easier to cut and paste segments of the string and are not part of the code itself.

Below are some Peoplesoft Licensing Codes; you can find more on the Oracle website.

Here are the PeopleSoft license codes, organized by product suite and database:

Campus Solutions

• Oracle: Oracle – 100000-018400-0000001-100001-2o6mea, DB2/LUW – 100000-018400-0000001-100001-4qk2g6, Microsoft SQL Server – 100000-018400-0000001-100001-7tc4o4

Customer Information Systems

• Database: Oracle – 102000-000000-0000000-000001-2t244g, Microsoft SQL Server – 102000-000000-0000000-000001-7p2ms1

Customer Relationship Management

• Database: Oracle – 143f9f-c3ffff-ffffeff-ffd2f1-2w4m83, IBM DB2 z/OS – 143f9f-c3ffff-ffffeff-ffd2f1-as6a3q, IBM DB2/LUW – 143f9f-c3ffff-ffffeff-ffd2f1-4m7ggc, Microsoft SQL Server – 143f9f-c3ffff-ffffeff-ffd2f1-7i2mga, Sybase – 143f9f-c3ffff-ffffeff-ffd2f1-6l7ggc

Enterprise Learning Management

• Database: Oracle – 100000-000040-0000060-000081-2ro4s1, IBM DB2 z/OS – 100000-000040-0000060-000081-amoa4m, IBM DB2/LUW – 100000-000040-0000060-000081-4ps1m5, Microsoft SQL Server – 100000-000040-0000060-000081-7nmqs1

Enterprise Performance Management

• Database: Oracle – 13ffff-ffffff-7fff8ff-fffa8d-2n0y2o, IBM DB2 z/OS – 13ffff-ffffff-7fff8ff-fffa8d-apyiqi, IBM DB2/LUW – 13ffff-ffffff-7fff8ff-fffa8d-4joc4c, Microsoft SQL Server – 13ffff-ffffff-7fff8ff-fffa8d-7r7gum

Financial & Supply Chain Management

• Database: Oracle – 137fff-ffffff-fffffff-fdff81-2n3m54, IBM DB2 z/OS – 137fff-ffffff-fffffff-fdff81-au4412, IBM DB2/LUW – 137fff-ffffff-fffffff-fdff81-4gkum1, IBM Informix – 137fff-ffffff-fffffff-f9ff81-3u3gqo, Microsoft SQL Server – 137fff-ffffff-fffffff-fdff81-7rcmmm, Sy